Efficient Tools for Automated Supplier Registration and Pre-Qualification

The e-Invoice system streamlines invoice management by enabling bidders to raise inquiries and organizations to respond and issue notifications. It handles VAT compliance, allows invoice details to be downloaded as PDFs, and provides automation for organizations with high transaction volumes. Suppliers can create and manage invoices through a secure portal, entering essential details and tracking their status until payment is made. Notifications are sent at every stage, including reasons for rejection if applicable. The system also supports scenarios like advance payments and retentions, reducing cycle times, providing an audit trail, and enhancing communication between suppliers and organizations.

Main Features

The automated supplier onboarding system revolutionizes the traditionally time-consuming and manual supplier registration process. By offering self-service capabilities, suppliers can efficiently complete initial registration and submit all required information. The system also provides robust Supplier Information Management, allowing secure submission of essential data such as material/service categories, license details, financial statements, tax details, ownership details, and more.

With advanced Data Tracking features, the system ensures that all submitted data remains up-to-date by sending automated renewal requests when data becomes outdated. Its integrated Communication Tools streamline email exchanges, allowing organizations to broadcast updates and notifications to suppliers based on specific events or triggers.

The Process Automation feature incorporates configurable electronic workflows for approvals and reviews, maintaining a comprehensive history for audit purposes. Integration with ERP systems enhances procurement and invoicing processes, while Third-Party Integration ensures data accuracy by validating supplier information with external systems, such as government agencies.

Access Controls provide role-based system access, safeguarding critical data. The Audit Capability tracks changes to sensitive details like financial and license information, ensuring transparency. Additionally, the system generates detailed reports, including supplier lists by material or service categories and comprehensive supplier profiles, making data-driven decision-making seamless.

This robust, end-to-end system simplifies supplier onboarding, ensures compliance, and optimizes operational efficiency, transforming supplier management into a streamlined, automated process.